Equal Opportunity Employer / Drug-Free Workplace

INSTITUTE FOR DIVERSITY AND INCLUSION IN EMERGENCY MANAGEMENT

JOB DESCRIPTION

JOB TITLE:        Project Specialist

JOB CODE:        Exempt

SUPERVISOR:  Grants & Research Program Manager  

SALARY:           $45,000.00

LOCATION:      Tampa, Florida

ABOUT I-DIEM:

The Institute for Diversity and Inclusion in Emergency Management’s (I-DIEM) is a global, nonprofit established to facilitate change by integrating equity into all aspects of emergency management. Our mission is to support the development and implementation of innovative community-based, mitigation and adaptation projects to enhance resilience in diverse, vulnerable, and underserved communities. Essential to impactful change is the stellar abilities of our team to lead local, state, national, and global emergency management efforts that improve equitable mitigation, preparedness, response, and recovery for vulnerable, underserved, and marginalized communities.

GENERAL PURPOSE:

Under the supervision of the Grants and Research Program Manager, this position provides support for planning, developing, and managing projects, grants, and research program initiatives. The incumbent will be responsible for assisting the Program Manager and Project Coordinator in the capture and development of grants while assisting program and project staff on assigned activities and deliverables. The ideal candidate will have project management experience, keen attention to detail, strong written and verbal communication skills, ability to operate effectively as a member of highly-motivated team, strong organizational skills, and a proven ability to strategize and implement high-level program activities. This role is a grant-funded, term limited position, but the organization’s leadership is committed to identifying future funding to create this as a sustainable role.

OBJECTIVES OF THIS ROLE:

  1. Implement assigned program and project initiatives that adhere to organizational objectives and support the mission, vision, and goals of I-DIEM.
  2. Utilize research methodologies and data analytics.
  3. Monitor program/project metrics and milestones. 
  4. Assist in the development of grants and proposals to support program/project sustainability. 

STANDARD RESPONSIBILITIES:

  1. Support the Mission, Vision, and Goals of I-DIEM. 
  2. Support program / project teams in servicing clients preparing for, responding to, and recovering from disasters nationwide.
  3. Support leadership, management, and deployable assets in providing data analytics, assessment tools, and evaluation mechanisms for on-the-ground community-based efforts for vulnerable, underserved, and marginalized communities. 
  4. Assist with grant management and project evaluation. 
  5. Other duties as assigned by the Grants and Research Program Manager.

SKILLS AND QUALIFICATIONS:

  1. Bachelor’s degree in social science related field of study.
  2. Minimum 3-5 years of project management experience.    
  3. Grant development and management experience. 
  4. Exceptional leadership, time management, and organization skills.
  5. Excellent critical thinking, organizational, strategic planning, and problem-solving skills.
  6. Expertise in developing technical reports and presentations. 
  7. Strong communication skills.
  8. Strong writing skills and ability to meet project deliverables. 
  9. Ability to travel up to 25% of time.

PREFERRED QUALIFICATIONS:

Bi-lingual preferred, but not required.

LICENSES AND CERTIFICATIONS:

Valid Driver’s License

ADDITIONAL INFORMATION:

Physical Demands
The work is mostly sedentary with periods of light physical activity and is performed in office surroundings. Typical positions require workers to sit for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp, and turn objects; and use fingers to operate computer or typewriter keyboards.

Unusual Demands
Work is subject to frequent interruptions and inflexible deadlines. Employee may be required to attend evening and weekend meetings. Work requires the ability to work well in team environments and requires ability to exercise quick judgment and decision-making. During periods of major disaster, all employees are expected and required to deploy as part of our Equity Response Team (ERT) and operate within assigned roles and responsibilities. 

Work is subject to frequent interruptions and inflexible deadlines. Employee may be required to attend evening and weekend meetings. Work requires the ability to work well in team environments and requires ability to exercise quick judgment and decision-making. Work will require travel (25%) and combination of in-office/remote work. 

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