Equal Opportunity Employer / Drug-Free Workplace

  • JOB TITLE : Project Specialist
  • JOB CODE: Exempt
  • SUPERVISOR: Chief of Staff
  • SALARY: $45,000.00
  • LOCATION: Tampa, Florida


The Institute for Diversity and Inclusion in Emergency Management’s (I-DIEM) is a global, nonprofit established to facilitate change by integrating equity into all aspects of emergency management. Essential to impactful change is the stellar abilities of our team to manage multiple projects, programs, and services in alignment with our eight organizational goals. To fulfill our organizational mission, we are currently seeking an experienced Project Specialist. The ideal candidate will be a motivated, self-starter with keen organization skills and a proven ability to ensure project success. The incumbent will be responsible for the effective planning and implementation of projects in accordance with project goals and objectives. This includes fulfilling key project tasks and deliverable as assigned, stakeholder engagement and coordination, reporting, and effective communication between the organization and clients.


1. Implement and maintain project initiatives that adhere to organizational objectives and support the mission, vision, and goals of I-DIEM.

2. Fulfill project tasks and deliverables as assigned by the Chief Executive Officer and Chief of Staff.

3. Maintain organizational standards of satisfaction, quality, and performance.

4. Contribute to multiple project teams, ensuring goals, objectives, tasks, and deliverables are met effectively and efficiently.


1. Support the Mission, Vision, and Goals of I-DIEM.

2. Ensure effective and efficient daily operations I-DIEM projects as assigned.

3. Work closely with the Chief of Staff, project stakeholders, clients, and communities on key project initiatives.

4. Coordinate and delegate cross-project initiatives.

5. Analyze, evaluate, and overcome project risks, and produce project reports for management and stakeholders.

6. Exhibits and promotes effective communication between the organization and project stakeholders.

7. Coordinate and deliver project meetings with key clients and stakeholders.

8. Assist in the design, development, and acquisition of key projects.

9. Participate in marketing and communication strategy development internal and external to the organization as it relates to key projects.

10. Other duties as assigned by the Program Manager.


1. Bachelor’s degree required.

2. Knowledge and/or expertise in emergency management highly preferred.

3. Exceptional leadership, time management, facilitation, and organization skills.

4. Demonstrated ability to cultivate and establish collaborative relationships and partnerships.

5. Strong writing skills and knowledge of grant and proposal development preferred.

6. Ability to travel as needed.


1. Master’s degree in emergency management or homeland-security or associated fields of study.

2. Project Management Professional (PMP) certification.

3. Bi-Lingual preferred, but not required. (Spanish, French, and/or Haitian-Creole)


Valid Driver’s License


Physical Demands

The work is mostly sedentary with periods of light physical activity and is performed in office surroundings. Typical positions require workers to sit for long periods; lift and carry up to 20 pounds; climb stairs, bend, reach, hold, grasp and turn objects; and use fingers to operate computer or typewriter keyboards.

Unusual Demands

Work is subject to frequent interruptions and inflexible deadlines. Employee may be required to attend evening and weekend meetings. Work requires the ability to work well in team environments and requires ability to exercise quick judgment and decision-making. Work will require travel (25%) and combination of in-office/remote work.

As an emergency management organization, this position requires the ability to activate during major disaster. Employees may be required to deploy, attend evening and weekend meetings, coordinate with federal, state, and local officials, nonprofit organizations, community-based organizations, and community stakeholders. Typical to emergency management, employees may be assigned designated roles (i.e., Logistics Coordinator, Operations Coordinator, Public Information Officer, Recovery Specialist, etc.) in addition to their assigned duties during active deployment.

Reports to:

Antoine Richards, Chief of Staff, I-DIEM